Craig Gerdes

Windows 10 allows you to have multiple user accounts on one PC. These accounts can be Local or a Microsoft Account. The Windows 10 OS treats these as different users. For each account (PC user), most installed programs and folders and files are kept separate. They normally can't browse. Think of Microsoft OneNote as a digital version of a physical notebook. Use it to capture and organize digital notes. Add images, diagrams, audio, video, and related content. Use OneNote with other programs in the Office suite, on your desktop or mobile devices. @Romit Mehta Yes, you can:) File/Open Notebook. Then at the bottom select '+ Add a Place.' This will prompt you to OneDrive, OneDrive for Business, or SharePoint. It sounds like you should be selecting 'OneDrive' to then get the prompt to login to that personal account.

Essentially, it is a digital notebook available anytime, anywhere. OneNote is available as a traditional desktop app, a web app, and a mobile app. In addition, a simplified OneNote version comes pre-installed with Windows 10. The features available to the user depend on the version and environment used.

There are many reasons. It is a very powerful program with lots of versatility.
  • You can create sections and pages just like a traditional notebook, then save and organize your typed or handwritten notes, and other stuff such as photos, files, links to websites, screen clippings, videos, etc.
    • You can create further navigational structure by creating section groups or subpages and your own templates.
    • You can search for items by text, tags, or author.
  • OneNote integrates easily with Microsoft Outlook and other Office products.
    • You can email a message to OneNote or email notes captured in OneNote to others. Items assigned in OneNote appear as Tasks in Outlook.
    • You can easily send Word and PowerPoint files to OneNote.
    • You can take notes based on a Word document or PowerPoint presentation and link the notes to the original source file for reference.
  • You can share your notebooks with specific people through a direct email or to the world through a sharing link.
  • You can set permissions to view only or with editing privileges. You can password protect sections.
  • You can view recent edits and revert to a previous version if necessary.
  • You can do other cool things too.
    • For example, you can ask Cortana or Siri to take notes for you.
    • Another thing you can do is covert handwritten notes to text.
    • Finally, you can take notes on a webpage and then save a screen clip with annotations to OneNote.

There are several ways to use OneNote at school, work, or home. For a great list of examples and ideas, check out:


10 Unique Ways to Use Microsoft OneNote

111 Ways to Use Microsoft OneNote

The screenshot below is an example of a class notebook that shares file attachments with students for download. In addition, the Quick Links section lists websites and articles relevant to class topics. The instructor uses his iPhone to send links to OneNote from LinkedIn and Twitter.

You can! You’ll need to sync your notebook with OneDrive before going offline, then OneNote automatically syncs your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.

To start using OneNote, create a free Microsoft account or purchase a Microsoft Office 365 license. Go to to sign-in or sign-up.

For help, check out:

For more information, read:

Use Multiple Microsoft Accounts With Onenote Free

If you’d like to dive deeper into the functions, commands, and capabilities of Microsoft Excel, and other applications within the Microsoft Office Suite, sign up for a one-day training class at Centriq.

Use Multiple Microsoft Accounts With Onenote For Mac

Use onenote without sign in

View Centriq’s Microsoft Office Training Classes

Does Anyone Use Microsoft Onenote

Get specific information by speaking with a Training Advisor by email, by phone at 913.322.7062 and 314.644.6400, or by completing the following form.